Word Processing Formatting: Lists, Tables & Graphics

Lists break down long blocks of information into digestible, visual points: • 1. Bulleted Lists (Unordered Lists): - Used when the items have no necessary chronological or priority sequence. - Items are preceded by visual geometric symbols: solid circles, squares, arrows, or checkmarks. - Example: A list of laboratory safety apparatus (Beakers, Bunsen burners, Test tubes). • 2. Numbered Lists (Ordered Lists): - Used when the sequence, chronological order, or ranking of items is critical. - Preceded by numbers (1, 2, 3), Roman numerals (i, ii, iii), or alphabetical letters (A, B, C). - Example: Step-by-step instructions for boiling an egg or executing a scientific experiment.

A Table organizes information into a neat, grid-based matrix: • Anatomy of a Table: - Row: A horizontal arrangement of data running from left to right. - Column: A vertical arrangement of data running from top to bottom. - Cell: The individual rectangular box formed at the intersection of a row and a column where text or numbers are typed. • Essential Table Manipulation Commands: - Insert Table: Click Insert → Table → choose number of rows and columns. - Merging Cells: Combining two or more selected adjacent cells into a single larger cell. (Frequently used across the first row to create a unified table title). - Splitting Cells: Dividing an individual cell into two or more smaller sub-cells. - Inserting/Deleting: Right-clicking allows adding new rows above/below or columns left/right. - Cell Borders & Shading: Applying background colors to header rows and adjusting border line thickness.

Page Setup controls how document content is laid out on physical paper: • 1. Page Margins: - The blank white border space surrounding the printable text area on all four sides: Top Margin, Bottom Margin, Left Margin, and Right Margin. - Standard default margin in Word is Normal: 1 inch (2.54 cm) on all sides. • 2. Page Orientation: - Portrait Orientation: * The page is oriented vertically (height is greater than width: e.g. 21 cm wide × 29.7 cm high for A4). * Standard format for formal letters, narrative essays, examination papers, and books. - Landscape Orientation: * The page is oriented horizontally (width is greater than height: 29.7 cm wide × 21 cm high). * Ideal for wide tables with multiple columns, financial spreadsheets, graduation certificates, and brochures.

• Headers and Footers: - Header: Text or graphics that automatically appear in the top margin of every page in a document (e.g. document title, school name). - Footer: Text that automatically appears in the bottom margin of every page (e.g. page numbering 'Page 1 of 5', date, author name). - Setting: Click Insert → Header or Footer. • Inserting Graphics and Clipart: - Click Insert → Pictures (to insert digital photos from disk) or Shapes (rectangles, arrows, stars). - Text Wrapping: Determines how paragraph text wraps around an inserted image (e.g. Square, Tight, In Line with Text, Behind Text).